10 Mistakes to Avoid for a Successful Online Meeting
There's a lot of talk about online meetings these days. They're not only relevant in today's new world, but they're an important part of our everyday remote work. However, there are a few things to keep in mind when meeting online. Make sure you achieve these three objectives while hosting an online meeting:
What are the objectives?
What are the outcomes of that meeting?
What are the action items?
To make sure your remote meeting is successful, avoid making these common mistakes:
1. Not Having a Clear Goal
When meeting online, it's important to have a clear goal in mind. Without one, you'll likely end up going off track and wasting time. Be sure to define what you want to achieve out of that meeting on a Dojoit online whiteboard before starting to work with others. This will help keep everyone on the same page and ensure that the project is completed efficiently. We have a great collection of templates that you can use, I would highly recommend using "Lean Coffee" for running a meeting.
2. Using the Wrong Tools
The wrong tools can make or break your online meeting experience. You don't want to get stuck with a tool that doesn't meet your needs, so be sure to do some research and find one that will work best for you. On Dojoit, we offer easy-to-use online whiteboards that are perfect for brainstorming and collaborating on projects. Before getting started with an online meeting, keep an open dojoit board and invite others to join in the discussion beforehand.
3. Not Visually Communicating Enough
Collaborating online can be tricky, especially if you're not used to it. This is because it's easy to misinterpret messages or take things the wrong way. To avoid any misunderstandings, make sure to communicate with your team members as often as possible. This will help keep everyone on the same page and make sure that you're all working towards the same goal. Dojoit offers a variety of features to help make visual communication easier.
4. Not keeping an eye on the clock
Meeting online can be much easier than in-person meetings because you don't have to schedule a set time for everyone to gather. While this is convenient, it also means that there's no external reminder of when the meeting should end. To avoid wasting unnecessary time and going off-topic, keep an eye on the clock.
5. Not using an easy-to-use online whiteboard tool.
When it comes to online whiteboard tools, we frequently get caught up in selecting ten different styles of an arrow rather than focusing on what matters most. What you're looking for is a simple, intuitive, and yet powerful online whiteboard like Dojoit (Patent Pending) that allows for effortless collaboration without any distractions.
6. Not Planning Ahead
One of the most common blunders that individuals make when interacting online is not preparing ahead. This frequently results in disputes and uncertainty among team members. To avoid this, ensure that you have planned each stage and goal beforehand, as Dojoit allows you to complete tasks much faster than other services thanks to our type-to-text and other patent-pending features.
7. Not fun and engaging
One of the biggest mistakes that individuals make when running an online meeting is making it boring and monotonous. To avoid this, be sure to incorporate fun features like Stickers or emojis into your online whiteboard. The success of a project is heavily influenced by whether or not the team feels included and involved. If you want to avoid this problem, make sure to engage your teammates often by asking for their feedback. This will help keep everyone on board and motivated to see the project through to the end. On the Dojoit online whiteboard, you can view the participants' computer mouse pointer and other actions in real-time. Even if someone moved away from the board, it indicated their avatar.
8. Not understanding the limitations of online collaboration
Working with others in a virtual environment can be challenging, especially if you're not used to it. It's important to be aware of the limitations of online collaboration and work around them as much as possible. For example, if you need to discuss something that requires a visual aid, try using the Dojoit online whiteboard tool instead of sending emails or messages.
9. Not staying organized
It's easy to get sidetracked and forget about what you're working on while working in a virtual space. Upload and display documents on your Dojoit whiteboard and use templates to maintain your project organized while working remotely.
10. Not having an action plan
Online collaboration can be tricky because it's easy to lose track of what everyone is working on if there isn't a clear game plan. You need to make sure that you've prepared a list of actions that need to be completed and who is responsible for each one. This will help you stay on track and avoid any confusion or delays.
Conclusion: Meeting online can be tricky, especially if you're not used to it. This is because it's easy to misinterpret messages or take things the wrong way. To avoid any misunderstandings, make sure to communicate with your team members as often as possible.
Dojoit offers a variety of features to help make visual communication easier, including an online whiteboard tool that allows for effortless collaboration without any distractions. Visit www.dojoit.com to discover more about how dojoit may assist you with your remote online meetings.